We at JUST A BALL GAME? (JBG?) believe everyone has the right to their own privacy and security.

Privacy notices contain really important information regarding your how your information could be used but all too often it’s easier to ignore them. When using any of our sites, we naturally collect information about you, and this allows us to provide you with what we would hope are personalised services.

We will use your information for a few reasons. This isn’t everything and we encourage you to take a look at our privacy notice so you have we hope most of the information you may need. Any questions, we’re will be happy to talk to you more.

Our commitment to your privacy

JUST A BALL GAME? (JBG?) is committed to complying with privacy and data protection laws, and the protection of your personal data.

When using JBG?’s website, attending our events or services, kindly donating to our campaigns, or using any of our partner websites, we will collect different information about you, (such as your name, telephone number, address, and email address,) over time and in some cases sensitive personal data, detailed in the ‘What information we collect’ section of this policy.

This notice explains how we will use that information, who we might share it with, and what steps we can take to make sure it stays private and secure. It applies to JBG?’s webpages, and any other interactions you might have with us.

How we protect your privacy

Before we begin - Whenever we say ‘we’ or ‘our’, this means JUST A BALL GAME? (JBG?) , a not for profit voluntary community organisation in the UK.

Address: JUST A BALL GAME? Manchester, M9 8EG

How we collect your information

We may collect and store personal information about you when you interact with us. For example, this could be when you:

• Volunteer with us or apply to work with us
• Make a donation or fundraise for us
• Buy products in our shop
• Take part in surveys, questionnaires or get involved with our campaigns
• Give us feedback
• Contact us, or become involved with us in any other way not listed above

The information we collect or have about you might come from different sources. Some of it will come directly from you. Some of it we may find from publically available sources, which we will have lawfully accessed. And some of it might come from other organisations such as our donation partner websites or organisations with whom we provide campaigns.

What information we will collect.

We will collect relevant information about you. This includes your contact details (name, email address, education establishment/ organisation, your job position (if applicable) and other contact details, date of birth, age, and nationality). This might also extend to order data (e.g. online purchases), data from the fulfilment of your order (e.g. sales data in processing orders), and communications data (e.g. email data, third party information, chat data, instant messages).

Sensitive Personal Data.

We do not collect “sensitive personal data” unless there is a clear reason for doing so – such as participation in a training event where we need this to ensure that we provide appropriate facilities or support to enable you to participate in the event. Clear notices will be provided on application forms for such events so that it is clear what information we need and why we need it.

We do not collect “sensitive personal data” unless there is a clear reason for doing so – such as participation in a training event where we need this to ensure that we provide appropriate facilities or support to enable you to participate in the event. Clear notices will be provided on application forms for such events so that it is clear what information we need and why we need it.

All sensitive personal data is stored on a secure database used only for that event, to which only a limited number of relevant committee members have access. It will be deleted when no longer relevant, will be never shared with third parties, and will be made available to you at any point should you wish to see it.

When using our website, we will also collect cookie information about your computer or mobile phone device, such as IP address, as well as user login details for any of our event webpages which require you to be logged in.

If you’re 18 or under.

If you’re aged 18 or under, you must get a parent/guardian’s permission before you provide any personal information to us.

How long we’ll keep it.

We’ll keep your information to enable us continue to provide you with information and services. We will keep this information for as long as you are using our webpages (e.g. our website and blog), generously donating to our cause or purchasing from our website, or using our online resources. We may need to keep this information after you stop, as required by law and to protect our legal interests. We won’t keep any information for longer than is necessary and when we no longer need the information we will securely destroy it in accordance with our internal policy or fully anonymise it.

If you request that we stop contacting you we will keep a record of your contact details and appropriate information to enable us to comply with your request not to be contacted by us, we won’t keep any information that we don’t need.

How we’ll use it.

We will only use your personal data where we have a lawful basis for using it. This means we will only use your information where you’ve told us we can; the law says we have to; we need to for the purposes of performing a contract; we have a public interest to do so; or we have a legitimate reason for doing so.

We will use your information for a number of relevant reasons including to:

• Deliver our content on our website and blog to you
• Allow you to purchase products and resources
• Where you’ve kindly agreed to donate, process your donation or direct you to another website to allow you to donate
• Check you are who you say who are
• Gather insights from data through data analytics, and this might include website usage data
• Keep track of our conversations with you (by phone, in person, by email or any kind of communication)
• Manage our relationship with you – including (if you agree) telling you about our campaigns; resources, or carrying out research
• Manage our internal operational requirements for audit and administrative purposes

If you’re unsure about what any of these uses mean, please contact us using the details below and we’d be happy to explain in more detail.

Marketing

You are in control of how your information is used for marketing. We will ask you for your consent before we send you any marketing content. If you consent, we may send you marketing messages with information about our campaigns and events. We may share information about you with any relevant marketing agents for our events or campaigns.

We (and they) will use what we know about you to make sure that the ads and content you see on our websites are about products and services we think are most likely to be relevant, useful and interesting for you.

You can withdraw your consent to our using your information for marketing purposes at any time. To stop us sending you marketing information, or using your information for marketing purposes when using any of our websites, please email info@justaballgame.co.uk. You can withdraw consent to marketing whenever you interact with us and on our websites.

Who we might share it with

• We take your privacy very seriously and we’ll only share your information where:
• We need to for the purposes of providing you with services you have requested purchasing products from us;
• We have a public or legal duty to do so e.g. to assist with detecting crime prevention or defending legal rights;
• We have a legitimate reason for doing so e.g. to manage risk, or assess your suitability for our campaigns and services; or
• We have asked you for your permission to share it, and you’ve agreed

We may transfer and disclose your information to:

• Any sub-contractors, agents or service providers who work for us (including their employees, directors and officers)
• Partner companies of JBG? that support with or otherwise administer the campaigns or events we run or products we provide to you
• Any prospective or new JBG? companies (for example: if we restructure , or acquire or merge with other companies)
• To auditors, regulators or dispute resolution bodies and to comply with their requests
• Other companies who do marketing or market research for us (but not without your permission)
• If there’s a dispute over something, anyone else who’s involved
• Government, courts, or our regulators – but only if they have the right to see it, for legitimate reasons

Sharing Aggregated or Anonymised Data

Where we have made your information anonymous, we may share it this outside of JBG? with partners such as research groups, universities, advertisers or connected sites. For example, we may share information publicly to show trends about the general use of our services.

Where we transfer information about you that originates from within the EU, to a country outside of the EU, we will always ensure that your information is protected.

International Movement of Data

Information is sometimes moved or accessed internationally. We may share your information to a non-EU country or international organisation where the data protection laws aren’t as strict or require us to treat your information differently. In some countries the law might compel us to share certain information, or apply different levels of security. Even in these cases, we’ll only share your information with people who have the right to see it. We need to transfer your information in this way to perform our contract with you, to fulfill a legal obligation, to protect the vital interests of individuals, in certain circumstances to protect the public interest and for our legitimate business interests.

Where we transfer information about you that originates from within the EU, to a country outside of the EU, we will always ensure that your information is protected.

Your Rights

You can ask us to:

• Show you what information we hold about you
• Update or correct it
• Delete or ‘forget’ it, make it anonymous, or restrict, stop using or sharing it (unless that would be against the law or in order to defend or establish our legal rights)
• Not to use certain automated decision processes for you (unless we have to do this to perform our contract with you, it’s fraud related, or you have given us consent to do so)
• Port (i.e. transfer) your information either to you or to another company
• Object to our processing of your information, including direct marketing information
• Lodge a complaint with the Information Commissioner’s Office

You can also write to us at info@justaballgame.co.uk, for a copy of certain personal records we hold about you or to ask us to provide a free copy of certain personal records we hold about you to another organisation, if this is technically possible for us.

Tracking or recording what you say or do - Cookies

Whenever you visit one of our websites – on a computer, tablet, smartphone or any other device – we’ll use ‘cookies’ to recognise you, remember your preferences and show you content we think you’re interested in (unless you’ve turned cookies off in your web browser settings).

And if you get any emails from us (whether we send it to you directly, or one of our partners does it for us) they may use technologies to track things like whether you opened it, which links you clicked on, and so on. We’ll use this information to:

• Give you a better experience
• Make our websites work better, or our security tighter
• Tell you about products and services we think you’ll be interested in (if you’ve agreed we can)
• Carry out market research (if you’ve agreed we can)
• Understand how people actually use our websites, or how they find us

You have a right to withdraw your consent to our use of cookies at any time. Cookies are often used to enable and improve certain functions on our website, if you choose to switch certain cookies off, it is likely to affect how our website works and your browsing experience.

How we keep your information secure

The measures we take - We implement internal technical and organisational measures to keep your information safe and secure including encryption, anonymisation and physical security measures. We require our volunteers and any third parties who carry out any work on our behalf to comply with the strict compliance standards including agreeing to contractual obligations to protect any data, strict measures for the transfer of data.

The responsibility for your data is with our volunteer committee members.

If you have any questions about this Privacy policy, or if you’d like to know more about how we keep your personal information safe or how we ensure that your information is protected, please contact JUST A BALL GAME?

By email: info@justaballgame.co.uk We’ll do whatever we can to do what you’ve asked, as long as it’s within the law.

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